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Setting up an Auto Reply rule using Microsoft Outlook

Setting up an Auto Reply rule using Microsoft Outlook

Postby Ernie » Fri Nov 12, 2010 4:52 pm

Creating a Microsoft Outlook Auto Reply rule is a feature that is accessible through Exchange and Outlook. This feature allows you to notify anyone sending you e-mail that you are out of the office, both Internal and External email recipients. So, if you need to notify senders Externally, use this method!

When someone sends you an e-mail, the Out of Office Assistant automatically responds to the e-mail with a message indicating that you are away from the office. The notice can display any text that you choose to send; including the dates and times you are out of the office and any additional information, such as who to report to with questions.

:N: Note: :N: Unlike Outlook's Out of Office Assistant, which remembers which senders it Auto Replied to, creating an Auto Reply rule within Outlook will repeatedly send a message back to the sender for every message they address to you!

Configuring an Auto Reply rule in Outlook 2003/ Outlook 2007

1. Open Oulook

2. Go to Tools, then select Rules and Alerts..

Rules.gif (5.9 KiB) Viewed 1855 times

3. Select New Rule

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4. Select Start from a blank rule and click NEXT>

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5. Check off where my name is in the To or Cc box and click NEXT>

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6. Check off have server reply using a specific message

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7.In the bottom box, click the underlined link a specific message

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8. A blank email form will pop up; this will be your Auto Reply template that your senders will receive. Simply fill out the subject line and message body with the information you want your message to say while you are away. When you are done, click Save and Close, then click NEXT> twice.

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9. Make sure the Turn on this rule box is checked, and click FINISH and then OK.

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To turn off your Auto Reply rule when you return, simply open the Rules and Alerts box from previous steps 1 & 2, and uncheck your Auto Reply rule. Click OK.
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